Deposits and damages
Deposits and damage evidence that stay with the rental
Take the deposit, prove the condition, record what came back and settle the balance from one contract. Fewer arguments, fewer missing notes and no mystery column in the spreadsheet.
Free for 7 days. No card required.
The evidence around a return
A deposit is only useful when the team can explain what happened to the equipment and the money.
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Deposit at handover
Set a deposit per item or order and record it separately from rental revenue when the equipment leaves.
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Condition photos
Capture the state at handover and return from the mobile app and keep both on the contract.
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Damage against the hire
Log damage against the exact rental, customer and item instead of leaving the story in a chat thread.
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Return or withhold
Mark the deposit returned, partially withheld or applied to a charge, with the balance visible to the team.
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Repair follow-through
Turn damage into a workshop job and keep parts, labour and downtime connected to the item.
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Late fees and balances
Apply your late-return rules and keep every charge on the rental balance for settlement.
Before and after
Make the condition comparison easy to show
Photos are taken where the work happens, not uploaded days later from a camera roll. The handover and return evidence remains available on the rental when a customer asks what changed.
- Photo evidence at handover
- Photo evidence at return
- Signature on the agreement
- Customer and item named on the record
Settlement
The money and the explanation agree
When the return is closed, the team can see the rental balance, deposit, damage charge and repair path together. That makes the decision auditable for the customer and the business.
- Deposit held separately
- Damage billed or absorbed
- Repair job linked to the return
- Outstanding balances by customer
Frequently asked questions
Can I take a deposit per item or per rental?
Yes. Deposits can be set for the rental flow and tracked separately from the rental charge.
Can staff take photos on a phone?
Yes. The mobile app supports condition photos at handover and return.
Can damage be charged against the deposit?
Yes. Record the damage and settle it against the deposit or invoice it separately according to your process.
Turn return arguments into a record
Run a real handover and return with your own equipment. Seven days, full access, no card.
Free for 7 days. No card required.